Meeting & Event Procurement Process Automation

This Workpoint customer is among the leaders in meeting supplier marketing and corporate spend management solutions. They provide the technology solutions for the professional meetings and events industry and serves both buyers and sellers in the global market. At the center of the marketplace is their database with its rich content and powerful search tools, which businesses use to find resources such as hotels and convention centers.

Workpoint is used to manage and automate the meeting broker distribution process that translates incoming document messages into a Meeting Planning Request for Proposal (RFP) document. They are then able to e-mail or fax the RFP in a PDF format to the appropriate recipient immediately at no-cost to the planner.

Since embedding Workpoint, they have realized improved workflow within their applications. The company has been able to quickly and easily: 

  • Conduct online searches and site selection 
  • Establish online meeting calendars
  • Complete online RFPs 
  • Customize search functions
  • Alert the planner when a vendor responds with a quote

With Workpoint, they have been able to consolidate the buying power of many of the Fortune 500 companies into a single capacity. The Workpoint enabled solution calculates multiple pricing options and quotes in order to offer special deals to the corporate client in a single easily accessible portal procurement process.